Description
The Department of Veterans Affairs (VA) is issuing a Notice of Intent to sole‑source a firm‑fixed‑price Requirements contract for Codonics® Safe Label Systems (SLS) and associated equipment. The SLS is a Class II FDA‑cleared medical device used in operating rooms, anesthesia locations, and pharmacies to provide barcode‑based drug verification, automated, color‑coded labeling, and real‑time safety alerts that meet Joint Commission and VHA Directive 1195 requirements. The contract will cover hardware, software licenses, installation, clinical and technical training, upgrades, and warranties. Performance will be a 12‑month base period with four optional 12‑month extensions. The VA justifies sole‑source because over 85 VHA facilities already use Codonics® SLS; switching vendors would require extensive retraining, capital outlay, and could compromise patient safety. No competitive solicitation will be issued.
• Product: Codonics® Safe Label System (SLS) – FDA Class II medication label printer.
• Scope: Supply of printers, accessories, software, installation, training, upgrades, and warranties.
• Period: 1‑year base + up to four 1‑year options (max 5 years).
• Funding: Estimated total contract value (base + options) under $20 M (exact amount not disclosed).
• Procurement method: Sole‑source, firm‑fixed‑price Requirements contract.
• Primary contact: Lisa Thompson (VA Enterprise Procurement Office).