IFB Copier and Print Contract

The Mooresville Graded School District is seeking bids for the lease and maintenance of multifunctional digital copiers and printers. The contract will be for a fixed term of five years, with installation anticipated to occur in June 2026. Vendors are required to submit proposals in two distinct components: a Fair Market Value (FMV) Lease Proposal and a Per Copy Maintenance Agreement Proposal. The district is looking for a comprehensive and cost-effective print management software solution to monitor, control, and optimize the performance of the entire fleet. The evaluation criteria include purchase price and total long-term costs, vendor reputation, quality of goods and services, and overall best fit for the district. • The contract requires the vendor to provide approximately 72 copiers and 3 printers to be strategically deployed across 9 schools and district offices. • The vendor must provide a comprehensive print management software solution. • The district is seeking a cost-effective solution with a low total cost of ownership. • The vendor must have experience with public and/or private sector clients with similar needs to the district. • The vendor must provide at least three references for similar services provided. • The contract includes requirements for invoicing, payment terms, and contract changes.