Description
The U.S. Air Force is soliciting a firm‑fixed‑price contract with reimbursable parts for comprehensive HVAC maintenance at the Defense Communications Detachment (DCDO) on Kadena Air Base, Okinawa, Japan. The award will be a 5‑year, year‑by‑year contract covering preventive maintenance, corrective repairs, emergency response, and parts/materials reimbursement. Contractors must provide EPA‑Section‑608 certification (or equivalent) and Japanese‑state‑exam certifications for refrigerant, line construction, or electrical work, and must be able to deploy qualified technicians to the site within a two‑hour response window. The contract includes mandatory reporting, security‑badge access, and compliance with both U.S. FAR/DFARS and Japanese safety and environmental regulations.
• Scope covers routine PM inspections (monthly, quarterly, annual) for chillers, air‑handling units, pumps, condensers, VAVs, fan‑coil units, and related components.
• Reimbursable parts exceeding ¥10,000 per service are reimbursed; contractor bears costs up to that threshold.
• Service‑call response must be within 2 hours, with normal repairs completed within 2 working days.
• Contract requires submission of certifications/licenses, insurance coverage (¥3 M property, ¥30 M bodily injury), and an access list ≥ 1 week before work.