EOC, Strategy Room, and Conference Room Audiovisual Technology Refresh

The Cecil County Department of Emergency Services (CCDES) is seeking a qualified contractor to design, supply, install, and commission a turnkey audiovisual (AV) system for three critical spaces: the Emergency Operations Center (EOC), a Strategy Room, and a Conference Room. The existing AV equipment is outdated and unreliable; the new system must be commercial‑grade, intuitive for non‑technical staff, consistent across all rooms, platform‑neutral for videoconferencing, operable without internet reliance, fully documented, and supportable by the County after installation. The contract will be awarded on a best‑value basis, with the lowest‑priced proposal receiving full points for cost. Bidders must submit separate technical and cost proposals electronically by the stated deadline and must meet Maryland state registration and good‑standing requirements. • Turnkey design, supply, installation, testing, and documentation of AV equipment for three rooms. • System must support platform‑neutral video‑conferencing, local control, and extended emergency operation use. • Must be simple for County staff, consistent across rooms, and fully supportable by County personnel. • Contractor must provide a one‑year warranty and comply with all County, State, and federal regulations (including HIPAA where applicable). • Submission deadline: October 26, 2026 12:00 pm (electronic). • Evaluation: Best‑value scoring (technical understanding, configuration, experience, and cost).