Camera and Card Reader Upgrades

Camera and Card Reader UpgradesESD 9885Closing Date: 03/05/2026 11:00:00 AM PTDetail:SECTION 00 10 11NOTICE TO CONTRACTORSNOTICE IS HEREBY GIVEN that the City of San José (“City”) seeks sealed bid proposals in accordance with the following.Project Name: 9885 Camera and Card Reader Upgrades (“Project”)Description of Work: The Project generally involves installation of a new security system including cameras and card readers at identified buildings within the RWF. The Project includes new video management and storage to meet the City’s 12-month minimum records retention policy. An existing space within the Filtration Service Wing (I&C Shop) building will be converted into a security server room with the necessary rack space for new security server, storage, and network equipment. The Project will replace outdated card readers at RWF entrance/exit gates. Existing and new fiber infrastructure will be used to support the new security system.Engineer’s Estimate: $8,565,000FILING OF BIDSAll proposals must be delivered to the City via Biddingo (www.biddingo.com/sanjose), on or before 11:00 a.m. on February 19, 2026. Bidders are responsible for ensuring that their bid is submitted prior to the deadline specified above. To download documents and start your submission go to Bid Documents / Online Submission. For technical support, please contact Biddingo directly at 1-416-756-0955 or 1-800-208-1290 or via email at [email protected] representative of the Director of Public Works will publicly open and declare the aggregate bid of each bidder, using the Zoom virtual meeting platform, shortly after the filing deadline. Interested parties can access the virtual bid opening by visiting https://www.sanjoseca.gov/CIPBids.OBTAINING PROCUREMENT DOCUMENTSThe City is using Biddingo, an online bid solicitation website, to facilitate this procurement. This procurement is registered on Biddingo (https://www.biddingo.com/sanjose) under the bid number and bid name above and has the following commodity code classifications(s):02 30 00 Earthwork and Paving Equipment 02 50 00 Electrical Services 04 06 00 Instruments and Testing 08 20 00 Welding 10 03 01 Construction – Backfill, Digging, Ditching, Grading, Rock Stabilization, Etc. 10 03 04 Construction – Curb, Gutter, Sidewalk (Includes Driveway) 10 03 10 Construction – Structural and Reinforcement Steel 10 03 13 Construction – Utilities 10 03 15 Construction – Wastewater Treatment Plant 10 03 17 Construction – Building 10 11 01 Excavation ServicesAll documents and information related to this procurement, including the Project plans and specifications, are on the Biddingo website under the bid number and bid name above. Once registered, bidders can view and download information regarding this procurement, including the bid and contract documents, as well as submit questions related to the bid and contract documents.Once a bidder views or downloads documents for this bid, the bidder becomes a “document taker.” Biddingo will send “document takers” a notification every time the City posts an addendum, responds to a question and/or provides new information related to this procurement. Each bidder is responsible for selecting the appropriate notification options related to its Biddingo account. Following review by the City, proposals will be uploaded to Biddingo.BIDDER’S RESPONSIBILITY TO CHECK FOR UPDATESBidders must periodically check Biddingo to make sure the bidder has the most recent information about this procurement.REQUESTS FOR INFORMATIONBidders must submit questions or requests for information concerning any part of this bid in writing to the City via Biddingo. The City will not respond to any communication or question submitted directly to City staff or City consultants.Submit questions via Biddingo no later than February 12, 2026 at 11:00 AM.All bidders are expected to have read and understand the "Procurement and Contract Process Integrity and Conflict of Interest," Section 7 of the Consolidated Open Government and Ethics Provisions adopted on April 9, 2024, a complete copy of which can be found at https://records.sanjoseca.gov/Resolutions/RES2024-99.pdf.Any bidder who violates this policy will be subject to disqualification.The grounds for disqualification include contact regarding this procurement with any City official or employee or evaluation team member other than the Procurement Contact or Purchasing Officer from the time of issuance of this solicitation until the end of the protest period.RELIANCE UPON INFORMATIONBidders can only rely on information obtained through Biddingo. Bidders can not rely on any other written or oral statements of the City or its officers, directors, employees or agents regarding this procurement. In the event a bidder obtains information about this procurement through any means other than Biddingo, the City will not be responsible for the completeness, accuracy or timeliness of the final bid proposal.SITE VISITA non-mandatory site visit will be held on January 21, 2026 at 10:00 AM at the San José-Santa Clara Regional Wastewater Facility, 700 Los Esteros Road, San José, CA 95134. Attendees will check in at the Administration Building on Los Esteros Road and meet in Conference Room A. This site visit will be held to allow potential bidders to view the project location. No questions will be answered at this meeting.CONTRACTOR'S LICENSE REQUIREMENTSAll prospective bidders are hereby cautioned that the Contractor’s State License Law regulates contractor licensing matters. The Contractor, in its bid proposal, shall be required to disclose its license type, number, and expiration date.Bidders must have a valid California contractor’s license, classification A or C-10, to bid this project.CONTRACTOR DIR REGISTRATION REQUIREMENTSBidder and all designated subcontractors must be registered with the Department of Industrial Relations in accordance with California Labor Code Sections 1725.5 and 1771.1. The City will not accept a bid in which the bidder or any of the designated subcontractors are not registered in accordance with Sections 1725.5 and 1771.1.See Section 2-1.17 of the Special Provisions for the “registration” requirements applicable to the contract.PREVAILING WAGES AND RELATED LABOR REQUIREMENTS (Non-Municipal Affair) This project is a “public works” as defined in Sections 1720 through 1720.6 of the California Labor Code. The contractor will be required to comply with the prevailing wage, hour and labor requirements set forth in California Labor Code Sections 1720 through 1861 (collectively “State Wage, Hour and Labor Requirements”).In accordance with the Wage, Hour and Labor Requirements, the contractor will need to pay not less than the local prevailing rate of per diem wages and the local prevailing rates for holiday and overtime work, as determined by the Director of the California Department of Industrial Relations. Copies of the local prevailing rate of per diem wages and the general prevailing wage rates for holiday and overtime work in effect for this project are on file and available for your review from the City’s Office of Equality Assurance at 408-535-8430.See Sections 2-1.17 and 7-1.01a(3) of the Special Provisions for the specific State Wage, Hour and Labor Requirements applicable to this contract.WAGE THEFT Bidders are expected to have read and understand the “Wage Theft Prevention Policy” adopted on April 11, 2023. A complete copy of Resolution No. RES 2023-96 can be found at https://www.sanjoseca.gov/home/showpublisheddocument/96686/638176810489930000.Any Bidder in violation of the City’s “Wage Theft Prevention Policy” will be disqualified.PROJECT LABOR AGREEMENT This project is subject to the Project Labor Agreement (“PLA”) entered between the City of San José and the Santa Clara and San Benito Counties Building & Construction Trades Council, as may be amended from time to time. The awarded Bidder will be required to agree to the terms of the agreement by signing Addendum A – Agreement to be Bound, of the PLA agreement, and submit at the time the contract is executed.See Attachment 6 for a copy of the PLA including Addendum A.NONDISCRIMINATION/NONPREFERENTIAL TREATMENTThe Nondiscrimination/Nonpreferential Treatment requirements of Chapter 4.08 of the San Jose Municipal Code apply to this project.IN-USE OFF-ROAD DIESEL-FUELED VEHICLES REQUIREMENTS This project is subject to the California Air Resources Board (CARB) In-Use Off-Road Diesel-Fueled Fleets requirements found in California Code of Regulations, Title 13, Div. 3, Ch. 9, Art. 4.8, Sec. 2449 (“CARB Off-Road Regulations”). Bidders must submit valid Certificate(s) of Reported Compliance for itself and all designated subcontractor(s) that are using fleet(s) subject to the CARB Off-Road Regulations in performance of this contract.Certificates of Reported Compliance are obtained through CARB’s Diesel Off-Road Online Reporting System (DOORS). For technical support, please contact CARB directly at 1-877-593-6677 or via email at [email protected] SECURITYEach bid must be accompanied by an electronic pdf copy of a bidder's bond in the sum of not less than 10% of the total aggregate amount of the bid. Bonds must be issued by a surety that is an “admitted surety insurer” in the State of California and must name the City of San José as beneficiary. Bonds must be accompanied by an electronic pdf copy of the surety’s power of attorney and a notary acknowledgement for the surety’s signature. Bidders must retain the original wet-signed bidder’s bond and provide it to the City upon request.BOND REQUIREMENTSBidder’s attention is directed to those provisions of the Specifications which require the contractor to whom the contract for the work is awarded, to file with the City Clerk at the time the contract is executed, a Contractor’s Payment Bond and a Bond for Faithful Performance meeting all the requirements of the Specifications and approved by the City Attorney of the City of San José. Bonds must be issued by a surety that is an “admitted surety insurer” in the State of California possessing a power of attorney and shall name the City of San José as beneficiary. The Contractor’s Faithful Performance Bond shall be for 100% of the contract amount. The Contractor’s Payment Bond shall be for 100% of the contract amount.DEPOSIT OF SECURITIES IN LIEU OF RETENTIONPursuant to the terms and conditions set forth in Public Contracts Code Section 22300, the contractor may substitute certain securities for any money withheld by City as retention to ensure contractor’s performance under the contract. Such substitution of securities in lieu of retention shall be at the contractor’s request and at contractor’s sole expense. The securities shall be in an amount equivalent to the retention to be released.INSURANCE REQUIREMENTSThe CITY will use an Owner Controlled Insurance Program (OCIP) for this Project. The Bidder must submit its bid “net” of its insurance costs for coverages provided under the OCIP Coverages and Other Coverages Provided by Owner as set forth in Specification Section 00 90 04 ATTACHMENT 4.END OF SECTION