R00B7600002 - Shredding Services for Disability Determination Services (DDS)

The Maryland State Department of Education is seeking a qualified and licensed shredding company to provide secure, compliant, and environmentally responsible shredding services for confidential materials. The contractor will be required to provide all necessary labor and equipment to shred, remove, and recycle sensitive paper located at the Disability Determination Services (DDS) office. The contractor will also be responsible for scheduling regular collection times and providing on-call service if needed. The contract is expected to be a 5-year contract starting January 1, 2027, and ending January 31, 2032. • The types of paper to be shredded include paper with clips or staples, copier paper, computer paper, paper card stock, regular envelopes, and various manuals. • The contractor must provide documentation on their privacy guidelines and policies, which must meet HIPAA regulations. • The contractor shall maintain strict confidentiality of all materials and information handled during the contract period and thereafter. • The contractor must have at least 3 years of experience providing document destruction and shredding services. • The contractor must provide a written Certification of Destruction after each shredding service is performed under this agreement.