Description
The Department of Transportation’s Pipeline and Hazardous Materials Safety Administration (PHMSA) requires a vendor to provide full‑service event setup, AV/IT integration, beverage service, and coordination of a hotel room block for a two‑day Joint Pipeline Advisory Committees meeting in the Washington, D.C. metropolitan area. The contractor must supply a main conference room (U‑shaped table for 25 plus audience seating) and a breakout room (up to 20 seats) with high‑speed VPN‑capable Wi‑Fi, two projection screens, 20‑25 push‑to‑talk microphones, power strips, and hybrid video‑conferencing capability. Continuous water, coffee, and tea service is required, and a lodging block of up to 40 room‑nights must be arranged at or below Federal Per‑Diem rates (billing directly to attendees). The contract is awarded via a reverse‑auction LPTA process with a target price of $50,000.
• Provide meeting venue with specified layout and seating capacity in the D.C. metro area.
• Deliver turnkey AV/IT services (Wi‑Fi, projectors, microphones, video‑conferencing integration).
• Supply continuous beverage service for both days.
• Manage a zero‑dollar hotel room block (up to 40 nights) at Federal per‑diem rates, with no attrition penalties.