Description
Minot State University, on behalf of the State of North Dakota, is seeking a ready‑made (COTS or SaaS) scholarship management system to replace its legacy Blackbaud Award Management solution. The contract will cover full implementation, configuration, data conversion, integration with PeopleSoft Campus Solutions and flat‑file export to the shared Campus Connection system, user training, ongoing support, and a five‑year term with an optional renewal. The solution must support role‑based security, extensive reporting, forecasting of scholarship program costs, and communication capabilities (email and optional text‑messaging) for approximately 500 scholarship programs and 1,500 applications per year.
• Must be a commercial off‑the‑shelf or SaaS product – custom‑built solutions are not acceptable.
• Required integrations: flat‑file export (62‑column specification) to Campus Connection; PeopleSoft data exchange for award details.
• User profile: ~4 full‑access administrators and 30‑40 limited‑functionality reviewers; up to ~1,600 contacts per year for communications.
• Functional scope includes application intake, multi‑program management, donor tracking, forecasting, audit logging, mobile‑friendly UI, SSO via Azure AD/AD B2C, and compliance with FERPA and other federal security standards.
• Implementation services are to be billed on a milestone basis; no pre‑payment for services not yet performed.
• Contract term: July 1 2026 – June 30 2031 (five years) with possible renewal up to five additional years.