2026-04-02 HVAC Maintenance Services

The City of Huntington is seeking a West Virginia licensed contractor to provide comprehensive mechanical maintenance services for its facilities, including heating, ventilation, and air conditioning systems. The contract will be for one year with the option to renew annually for up to five years. The contractor will be responsible for preventive maintenance, component replacement, and emergency service of equipment. To be considered, contractors must submit a proposal that includes: * Information on their previous experience working in Huntington and with local municipalities * Certifications authorizing them to work on listed equipment * Physical proximity to Huntington for emergency services * Willingness to work on all city HVAC equipment * West Virginia Contractors License * Hourly labor rates for all services, including emergency call-outs The proposal should also include a statement of qualifications, which should address the following criteria: * Experience in the local and West Virginia market * Key personnel experience, including certifications in maintaining specific HVAC systems * Specific experience in providing similar services * References from organizations that have received similar services in the past three years A committee will evaluate the proposals based on these criteria, and the company with the highest average ranking will be considered the most qualified. Fees will be negotiated with the most qualified company, and if acceptable fees cannot be negotiated, negotiations will move to the next most qualified company. Key dates: * Mandatory site visit: April 22nd at 10:00 am * Questions about the RFP must be submitted by May 12th at 2:00 pm * Proposals must be submitted by May 19th at 10:00 am through BidExpress.com Contact person: Dan Underwood, Director of Purchasing, 304-696-5540 x2015 or [email protected].