RFP 26029 Fully Insured Voluntary Group Vision Coverage

The City of Grand Prairie is seeking a fully‑insured, employee‑paid vision insurance “buy‑up” plan to replace its existing voluntary vision coverage. The contract will cover approximately 1,500 active employees and 210 retirees under age 65, with dependents eligible up to age 26. The vendor must provide complete plan administration, claims processing, member services, and reporting for a five‑year term beginning 1 January 2027, with a preference for multi‑year rate guarantees and the ability to extend the same terms to other governmental entities. No city contribution to premiums; all costs are borne by participants. The solicitation requires extensive documentation, including insurance certificates, conflict‑of‑interest forms, and a detailed questionnaire, and allows electronic or hard‑copy submission. • Provide fully insured voluntary group vision coverage (exam + materials) for ~1,710 participants. • Deliver enrollment, claim adjudication, member communication, and reporting services for a 5‑year contract. • Must meet A‑M Best rating A‑ or better, supply required bonds/insurance, and agree to 30‑day city cancellation and 120‑day vendor cancellation terms. • Evaluation weighted heavily on cost, customer service, claims processing, health‑management programs, and past performance.