Records Digitization

The US Air Force is seeking a contractor to digitize approximately 800 legal and personnel action files. The contractor will be responsible for scanning, digitizing, and securely storing the files on the Vandenberg SFB SharePoint site. The project must be completed between 1 July 2026 and 31 December 2026, with a completion time of no longer than 30 calendar days from the project start date. The contractor will be required to prepare physical documents for scanning, scan all documents in black and white at a minimum of 600 dots per inch (dpi), create a single, searchable PDF file for each individual personnel record, and compress all PDF files using a lossless compression format. Key requirements include: • Digitizing approximately 800 files, with an average of 20 pages per file • Preparing physical documents for scanning, including the removal of staples and paperclips • Scanning all documents in black and white at a minimum of 600 dots per inch (dpi) • Creating a single, searchable PDF file for each individual personnel record • Compressing all PDF files using a lossless compression format • Naming each file according to the specified convention: (Calendar Year, File Type Number, Person’s Name) • Bookmarking the electronic file to divide the file into sections when indicated in the hardcopy • Securely uploading all digitized files to the designated Vandenberg SFB SharePoint site • Destroying physical records after successful digitization and verification