Description
The Alabama Department of Human Resources (DHR) is soliciting a Quick‑Quote for quarterly preventive‑maintenance (PM) and minor‑repair services on all HVAC equipment at its county offices throughout the state. The contractor must provide a unit‑price quote that covers labor, travel, tools, filters, and supplies for a full quarter of service at each location, perform scheduled quarterly, semi‑annual, and annual tasks, and submit detailed documentation (photos, signed inspection forms, repair quotes, water‑treatment reports, EPA refrigerant notifications). Work is limited to maintenance and minor repairs; new installations or structural modifications are prohibited. Service must be performed during normal business hours by appointment only, and a mandatory site‑visit on April 24, 2026 is required for bidders. The contract will be awarded as a purchase order and will likely run for the FY26 fiscal year.
• Quarterly HVAC preventive‑maintenance across all DHR county facilities (filter changes, coil cleaning, system checks, documentation).
• Semi‑annual deep‑cleaning of condensers, evaporators, and annual refrigerant level verification.
• Specialized tasks for chillers, cooling towers, boilers, and water‑based systems, including certified water‑treatment testing in 11 counties.
• Mandatory pre‑bid site‑visit on April 24, 2026; all bids must be submitted by April 29, 2026.