CCSD Bid #B2019-2: Graduation Tent and Chair Rental

The Chappaqua Central School District is seeking a single vendor to rent, deliver, set‑up, and take‑down two white marquee tents and 2,500 white plastic chairs for the district’s graduation ceremony on June 16, 2019. The successful bidder must handle all logistics, provide required insurance, and ensure equipment is ready on site before the event, with no use of district staff or subcontractors unless pre‑approved. The contract is awarded to the lowest responsible bidder that meets all specifications and documentation requirements. • Rental of a 100 ft × 220 ft marquee and a 20 ft × 20 ft marquee (no side walls) • Supply and placement of 2,500 matching white chairs • Mandatory site visit, full insurance coverage, and responsibility for setup, takedown, and any damage to underground utilities • All work must be completed between June 12 and June 17, 2019, with strict adherence to timelines and no pre‑payment allowed.