Chillers- FO-Mobile FY26

This solicitation seeks a vendor to provide comprehensive maintenance, warranty, and support services for the York‑brand chiller system used by the Alabama Department of Environmental Management. Johnson Controls, the OEM, has submitted a planned service agreement covering preventive maintenance, remote monitoring, and an extended warranty for a five‑year term, with an initial annual price of $14,756.90 and options for renewal. The contract is limited to a maximum total value of $25,000 under the Quick‑Quote ceiling and may be renewed annually for up to five years. The work includes on‑site inspections, scheduled service visits, parts and labor repair (premium coverage), and 24 × 7 emergency response, with separate billing for refrigerant and after‑hours services. • Scope: Preventive maintenance, comprehensive inspections, remote “Connected Services”, filter replacement, and optional premium repairs for two chillers, two AHUs, two boilers, and associated VFDs. • Financials: First‑year price $14,756.90 (within $25k ceiling); annual renewals and price‑escalation capped at 5 % per year. • Term: 5‑year initial period (01 Nov 2025 – 30 Sep 2030) with automatic 5‑year renewals unless 90‑day notice is given. • Requirements: Supplier must be registered in Alabama Buys, E‑Verify enrollment, and certify non‑debarment; must accept electronic payments and sales‑tax exemption.