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  5. ›Printing and Mailing Services for Utility Bills

City of Garden Grove·California

Printing and Mailing Services for Utility Bills

Closes 2/9/2026$500k – $2MRequest for Proposal
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Description

The City of Garden Grove is seeking a vendor to provide data processing, printing, mailing, and inserting services for its utility bills. The selected vendor will be responsible for processing and mailing approximately 16,000 residential and commercial accounts per month. The vendor will also be required to provide inserts and other materials as needed. The contract will be for an initial term of three years, with the option to extend for two additional fiscal years. The City reserves the right to reject any or all proposals and to waive any informality or irregularity in any proposal received. * Key aspects of the job include: * Data processing and printing of utility bills * Mailing and inserting services * Providing inserts and other materials as needed * Compliance with the City's insurance requirements * Ability to provide in-house design services for redesign of business license renewals and utility bills * Ability to provide disaster recovery services

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Sandra Segawa(Purchasing Division Manager)

[email protected]

Key dates

Opened
1/5/2026
Questions due
1/19/2026
Closes
2/9/2026
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
518210
Solicitation №
S-1386

Budget estimate

$500,000 – $2,000,000

The estimated budget for this contract is difficult to determine without more specific information about the costs and fees associated with providing the services. However, based on the proposal pricing form, it appears that the City is seeking a vendor to provide a range of services, including data processing, printing, mailing, and inserting, and the costs for these services will be negotiated as part of the contract. The City has specified that the total compensation under the agreement shall not exceed a certain amount, but this amount is not specified in the provided text. The budget will likely depend on the specific services provided and the volume of work required. The vendor will be required to provide a cost proposal as part of their response to the RFP, which will include all costs and fees associated with providing the services. Factors that may influence the likely payment range include the complexity of the services required, the volume of work, and the level of competition among vendors.

AI estimate from the solicitation

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