Description
The U.S. Fish and Wildlife Service is seeking a small‑business contractor to provide comprehensive HVAC maintenance for the Headquarters and Community Nature Center at Ridgefield National Wildlife Refuge, WA. The contract is firm‑fixed‑price, total small‑business set‑aside, and includes a base year (Oct 1 2026 – Sep 30 2027) with four optional one‑year extensions through Sep 30 2031. Work includes bi‑annual and quarterly inspections, cleaning, filter replacement, belt changes, and reporting for a variety of HVAC equipment (fan coil units, heat pumps, ERVs, electric heaters). The contractor must supply all labor, tools, materials, transportation, and maintain quality‑control and safety procedures.
• Location: 28908 NW Main Ave, Ridgefield, WA 98642
• Period of performance: 10/01/2026 – 09/30/2027 (base) + up to 4 optional years
• Scope: Preventive maintenance, inspections, cleaning, parts replacement, filter changes, documentation, and emergency response for HVAC systems in two buildings
• Required deliverables: Completed work reports after each visit, annual schedule, quality‑control plan, licenses/certifications proof
• Submission: Email offers (PDF) to [email protected]; subject “RFO 140FS126Q0195”
• Key dates: Site visit 09/08/2026 (optional), RFIs due 09/04/2026, Offer due 09/11/2026
• Set‑aside: 100 % total small‑business (including HUBZone, SDVOSB, WOSB)
• NAICS: 238220 (Plumbing, Heating, and Air‑Conditioning Contractors)