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California Department of Managed Health Care (DMHC)·California

25MC-RFI01 California Managed Care Complaint System (CalMaCCS)

Closes 11/17/2025$500k – $5MRequest for Information
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Description

The Department of Managed Health Care (DMHC) is seeking information from interested parties regarding in-production case management solutions developed within the Salesforce or Microsoft Dynamics 365 cloud platforms. The goal is to select solutions for demonstration and potentially implement a modern case management system to consolidate the DMHC's disparate complaint systems. The ideal solution should provide core case management capabilities, workflow automation, and specialized case management capabilities. The DMHC is looking for a low-code, configurable platform that can support operational efficiencies and business process re-engineering. Key features include: • Consolidated case management for both provider and consumer complaints • Ability to create bulk-claim parent cases and divide documents amongst multiple child sub-cases • Reducing complaint processing time • Automating case creation through an external user portal • Providing real-time case tracking and notifications • Guided data entry and data validation • Workflow automation and workload management • Comprehensive analytics for trend analysis and reporting Some of the key areas of need for the DMHC include: • Help Center program needs, such as reducing complaint processing time and improving operational efficiencies • Office of Technology and Innovation needs, such as enabling IT staff to manage and modify the solution without manual coding and minimizing disruptions to applications • Current state/environment, including the need to replace legacy systems and improve scalability and availability • Future state, including the implementation of a new case management solution and the provision of robust analytics capabilities.

Attached files

Contact

Brian Levin(Procurement Analyst)

[email protected]

Key dates

Opened
10/28/2025
Questions due
11/10/2025
Closes
11/17/2025

Last updated

Details

Type
Request for Information
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
0000037114

Budget estimate

$500,000 – $5,000,000

The estimated budget for this opportunity is difficult to determine, as the DMHC is seeking information and not a fixed-price contract. However, based on the scope of the project, which includes the implementation of a modern case management system, the estimated budget could be in the range of $500,000 to $5 million. This estimate is influenced by factors such as the complexity of the system, the number of users, and the level of customization required. The DMHC may also consider the cost of licensing, maintenance, and support for the selected solution.

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