Managed Print Services (MPS) All Agency Contract

The MTA is soliciting proposals from vendors to provide enterprise-wide fleet-managed print services. Managed print services (MPS) are services offered by an external provider to optimize or manage a company’s document output. The main components to be provided by the vendor are an assessment of MTA needs; the selective or general replacement of hardware; and the service, parts, and supplies needed to operate the new and/or existing hardware (including existing third-party equipment if this is required by the specific MTA customer). The provider also tracks how the printer, fax, copier and multifunction printer (MFP) fleet is being used, the problems encountered, and the user’s satisfaction. The MTA intends to award a seven (7) year agreement with three (3) options, each for one (1) year renewals, with a qualified managed print services provider for the MTA. At MTA’s option, at the expiration of the term, the contract will continue a month-to-month basis up to a maximum of twelve (12) months. Any extension after twelve (12) months shall only be by mutual agreement. (X) PRE-BID CONFERENCE: LOCATION: Microsoft TEAMS Please contact the assigned procurement rep. at [email protected] to register. DATE: 2/24/2026 TIME: 11:00 AM Visit our website at https://new.mta.info/doing-business-with-us/procurement/mta-headquarters for more details and information on obtaining bid documents. ****PLEASE NOTE- WE CANNOT PROCESS DOCUMENT REQUESTS WITHOUT A MTA BIDDER/SUPPLIER NUMBER. PLEASE ACCESS THE MTA VENDOR PORTAL, WWW.MYMTA.INFO, TO REGISTER AS A BIDDER**** Business enterprises awarded an identical or substantially similar procurement contract within the past five years: HP Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%