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Santa Clara County Office of Education·California

ENTERPRISE RESOURCES PLANNING (ERP) SOFTWARE

Closes 5/8/2026$5M – $15MRequest for Proposal
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Description

The Santa Clara County Office of Education is seeking a comprehensive Enterprise Resource Planning (ERP) solution to serve the county‑wide Office of Education and 45 legal entities (including 33 school districts in Santa Clara County and 12 in San Benito County). The contract will cover software licensing, implementation, data migration, training, ongoing support, and maintenance, with a target go‑live date of June 2027. The solution must be a “vanilla” cloud‑based ERP (or capable of on‑premise deployment) that supports finance, human resources, payroll, benefits, procurement, inventory, reporting, and optional modules, while enforcing strict data segregation per district.

Attached files

Contact

Josephine Dy‑Liacco(Manager, Purchasing Services)

[email protected]

(408) 453-6858

Key dates

Opened
3/27/2026
Questions due
4/17/2026
Closes
5/8/2026
Projected award
8/1/2026
Duration
15 months

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
RFP 02_25_26

Budget estimate

$5,000,000 – $15,000,000

This is a large‑scale ERP implementation for roughly 33,770 employees across 45 entities, requiring software licenses, extensive consulting, data migration, training, and multi‑year support. Similar K‑12 ERP projects in California have ranged from $5 million to $15 million in total contract value. Therefore, a reasonable ballpark for the award is between $5 M and $15 M, depending on licensing model (subscription vs. perpetual) and the scope of optional modules.

AI estimate from the solicitation

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