GOVBUY Event Management Services and Registration

Update: Q&A Addendum 1 is now available at https://ogs.ny.gov/procurement/bid-opportunities New York Office of General Services, Procurement Services (OGS PS) is seeking a qualified Contractor to provide event management and support services for the successful hosting of New York State GOVBUY Events (“GOVBUY”). GOVBUY is an annual two-day event held at the Empire State Plaza in Albany, New York. GOVBUY is a strategic expo and conference initiative aimed at maximizing the value of New York State's centralized contracting portfolio. By convening vendors, procurement officers/agents and authorized users in a collaborative environment, GOVBUY provides a unique opportunity to drive efficiency, cost savings, and innovation in New York State procurement practices. Additionally, increased utilization of centralized contracts can streamline procurement processes, enhance transparency, and ensure compliance with New York State financial laws, policies and regulations, ultimately leading to substantial financial benefits for the State. GOVBUY serves as a platform for vendors to showcase their capabilities, for authorized users to access a diverse pool of suppliers, and for all participants to foster relationships and exchange valuable insights. The Contractor must provide event planning, logistic, and scheduling support services, event execution, and post-event services for the annual GOVBUY events. The Contractor shall directly report to the Chief Procurement Officer (CPO) of NYS OGS Procurement Services (OGS PS) to coordinate and execute all contract services. The Contractor must provide an appropriate level of trained and experienced staff and all necessary contract services to accommodate anticipated participation ranging from 1,500 to 2,500 people (such as exhibitors and general event attendees) and 275-300 exhibitors per event. Minimum Proposer Qualification: The Proposer shall have at least three consecutive years of experience providing event management services for events of similar size and scope. Key Event Dates: Deadline for Submission of Proposer Questions January 5, 2026 OGS Issues Responses to Written Questions (estimated) January 12, 2026 Proposal Due Date January 28, 2026, February 6, 2026 at 2:00pm EST When available, the solicitation documents can be found at: https://ogs.ny.gov/procurement/bid-opportunities Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Renee Sacks Associates, Inc. dba Sacks Communications Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%