Description
This RFQ seeks a vendor to supply and manage a master agreement for the production, storage, and delivery of external payment checks used by the State of Maine Treasury. The State requires high‑security printed checks with detailed specifications, packaging, and inventory‑management responsibilities, including off‑site warehousing and rapid release capability. The contract will run for an initial year with up to four optional one‑year extensions, and the State expects a total annual volume of up to 1.5 million checks (≈ 600 cartons). The award will go to the lowest‑priced qualified bidder that meets all security, testing, and delivery requirements.
• 2,500 checks per carton, packaged in poly‑wrapped packs of 500, with strict security features (watermarks, void patterns, micro‑printing, etc.).
• Vendor must maintain a 750,000‑check off‑site inventory and ship first‑time orders (≈ 250,000 checks) by November 2026, with any subsequent shipments on a 48‑hour notice.
• Mandatory test‑sample program (3,000 OIT samples, postal machine testing, and bank validation) and detailed warehouse security plan are required.