Audio Visual (AV) Services

The City of Dania Beach is issuing an RFP (No. 26‑021) for on‑call Audio Visual (AV) services to support municipal meetings, special events, and other public functions. The contract will be awarded to a qualified vendor who can supply equipment (displays, projectors, sound systems, lighting, cameras, streaming gear, etc.) and technical staff for setup, operation, troubleshooting, and post‑event breakdown. Services are required on an as‑needed basis with notice ranging from 3 hours to 7 days, and the City does not guarantee a minimum volume of work. • Posting date: August 21 2026; bid submission deadline: September 21 2026 10:00 am (electronic via OpenGov). • Questions must be submitted by September 14 2026 12:00 pm. • No pre‑bid meeting or mandatory site visit is required. • Contractor must have at least three years of comparable AV experience with government or similar public agencies. • Scope includes equipment rental, installation, live‑event production, livestreaming, recording, and on‑site technical support for indoor and outdoor venues. • Minimum 3‑hour response time for emergencies; typical notice is 7 days. • Payment is made upon satisfactory completion of each work order, with invoicing no more than every 30 days. • The agreement will be “as‑needed” with no fixed term; the City may issue work orders throughout the contract period.