Audio Conferencing System Hardware Upgrade

The Virgin Islands Port Authority (VIPA) is seeking quotations from qualified vendors to supply and deliver specific audio‑conferencing hardware for upgrades to its conference rooms. The scope includes two ClearOne CONVERGE Pro 2 128 Digital Signal Processor (DSP) mixers and six Sescom 3‑Channel Passive Balanced Audio Adapter snakes, all new, manufacturer‑authorized, and shipped to VIPA’s purchasing warehouse in St. Thomas. Vendors must provide unit pricing, extended pricing, shipping costs, warranty details, and estimated delivery lead times. Submissions are to be made electronically via the IonWave e‑procurement portal by the deadline of 1:15 PM AST on 6 October 2026. Required attachments include a current business license, state certificate of good standing, general liability insurance, a completed W‑9, and a completed quote form. The solicitation also contains standard procurement certifications (anti‑collusion, debarment, conflict‑of‑interest, etc.). • Quantity: 2 ClearOne DSP mixers (Part No. 910‑3200‑001‑D) • Quantity: 6 Sescom audio adapter snakes (RJ45‑to‑XLR) • Delivery to VIPA Purchasing Warehouse, 8074 Lindbergh Bay, St. Thomas, VI 00802 • Mandatory electronic submission via IonWave platform • Attachments required: business license, certificate of good standing, liability insurance, W‑9, quote form • Questions due by 1:15 PM AST 2 Oct 2026; final quote due by 1:15 PM AST 6 Oct 2026.