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City of Cincinnati·Ohio

Citywide Vending Machine Services

Closes 10/3/2024$500k – $3MRequest for Proposal
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Description

The City of Cincinnati is seeking a vendor to provide, install, stock, and maintain new, credit‑card‑enabled vending machines across multiple municipal facilities. The operator will retain all sales revenue, paying the City a modest 1 % administrative fee quarterly, and will be responsible for all costs including equipment, licensing, insurance, and ongoing service. The contract spans an initial five‑year term with up to five optional one‑year renewals. • Provide new vending machines offering healthy snack and beverage options, including perishable items. • Operate without any City funding for equipment, installation, or infrastructure; site preparation is the City department’s responsibility. • Ensure machines have standalone credit‑card payment capability and hold all required state and local licenses. • Meet City‑mandated insurance, living‑wage, EEO, and economic‑inclusion requirements, and be registered in the City’s Vendor Self‑Service system.

Attached files

Contact

Shannon Brower(Procurement Officer)

shannon.brower@cincinnati‑oh.gov

Key dates

Opened
9/5/2024
Questions due
9/19/2024
Closes
10/3/2024
Projected award
11/1/2024
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Retail Services
NAICS
561790
Solicitation №
255X901006

Budget estimate

$500,000 – $3,000,000

The contract has no fixed price; vendor earnings depend on vending‑machine sales. Assuming roughly 70 machines (≈20 large soda/juice units + ≈50 snack units) generate an average of $500 in sales per month per machine, annual gross revenue would be about $420,000. Over the 5‑year base term, that yields $2.1 M in revenue. After deducting the 1 % administrative fee to the City, operating costs (stock, maintenance, licensing, insurance), a realistic net profit range might be $500,000–$3,000,000 over the contract life.

AI estimate from the solicitation

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