RFQ033542 - Rental of Portable Toilets UTC

The City of Columbus Department of Recreation and Parks is seeking vendors to provide a universal term contract (UTC) for the rental, servicing, and disposal of portable toilets, hand‑washing stations, and grey‑water holding tanks across its recreation parks, golf facilities, and special‑event venues. The contract will run from January 1 2027 through December 31 2030 (with an optional one‑year extension) and may be awarded up to three separate contracts, one for each service category. Vendors must submit firm‑fixed pricing, maintain insurance and licensing, and comply with Ohio and City regulations. • Scope includes 185 standard/handicap portable units for parks, 14 units for golf courses, and ~80 units for special events, with required cleaning ≥ 2 times/week and full installation/removal at no extra charge. • Pricing must be dated 180 days from the bid‑closing date; escalation limited to two increases per year after an initial 6‑month freeze, with a 30‑day notice requirement. • Estimated annual spend is about $380,000, but the City may order up to twice the estimated quantity; contractors must hold $1 M liability insurance and workers‑comp coverage.