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City of San Antonio·Texas

6100019340 Annual Contract for Electronic Medical Records Replacement System

Closes 5/11/2026$1M – $5MRequest for Proposal
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Description

The City of San Antonio’s Metropolitan Health District is seeking a vendor to replace its legacy Electronic Medical Records (EMR) system on an annual‑contract basis. The new solution must provide comprehensive clinical, billing, reporting, and patient‑portal functionality, integrate with existing state and local systems (e‑prescribing, StarLIMS, IMMTrac2), and meet HIPAA and Texas DSHS reporting requirements. The contract will run for one year with the possibility of renewal, and the vendor must handle data migration, system implementation, training, and ongoing support. • Provide a COTS EMR platform with customizable forms, templates, and a public patient portal. • Integrate seamlessly with e‑prescribing, laboratory (StarLIMS), and immunization registry (IMMTrac2) systems, plus support Single Sign‑On. • Deliver data migration from the incumbent ezEMRx‑CDP system, implementation services, training for ~140 users across multiple clinic sites, and ongoing annual maintenance and support.

Attached files

Contact

Tiawana Lawrence(Procurement Manager)

[email protected]

(210) 207-5734

Key dates

Opened
3/10/2026
Questions due
3/31/2026
Pre-bid meeting
3/24/2026
Closes
5/11/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
RFCSP 26-004 (6100019340)

Budget estimate

$1,000,000 – $5,000,000

The solicitation does not disclose a budget, but similar municipal EMR replacement contracts for a health district of this size typically range from $1 million to $5 million for a one‑year implementation and support cycle. The lower bound reflects a basic COTS purchase with limited customization; the upper bound assumes extensive integration, data migration, training, and premium support services.

AI estimate from the solicitation

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