Description
The State of Hawaii Land Use Commission is seeking a vendor to provide on-call, as-needed scanning and digitization services for Fiscal Year 2027. The selected vendor will be responsible for scanning and digitizing various document types, including letter-size and legal-size documents, as well as oversized materials such as large-format maps. The vendor must be able to handle a variety of document conditions, maintain strict confidentiality and security of all records, and implement a quality assurance process to ensure completeness and accuracy.
• Scanning and digitization rates will be a key factor in the evaluation process, accounting for 65% of the evaluation criteria.
• Additional fees, such as pickup and delivery, and OCR will account for 25% of the evaluation criteria.
• Other relevant factors, such as turnaround time and experience, will account for 10% of the evaluation criteria.
• The vendor must be able to provide high-quality, legible scans suitable for archival use, with a minimum 300 DPI resolution, and output in PDF format.
• The vendor must be able to organize files in a logical structure that reflects the original document order and provide Optical Character Recognition (OCR) for searchable PDFs.