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Clay County·Missouri

Vending Machines

Closes 3/24/2026$10k – $50kInvitation for BidLogin required
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Description

Clay County is seeking a vendor to provide vending machines for the Facilities Management Department. The vendor will be responsible for installing, maintaining, and restocking the machines, as well as providing a list of proposed items and selling prices. The vendor must also comply with all local, state, and federal ordinances, codes, laws, rules, regulations, and directives. The contract will be for a period of one year, with the possibility of four one-year renewals. The vendor must provide a minimum of 15% low-fat, reduced-calorie, and/or low-sodium products. The vendor will be required to pay the County a percentage of gross receipts from all vending and related machines. • The vendor must have at least one year of experience in providing similar services. • The vendor must provide references from at least three public entities, local governments, or private companies. • The vendor must comply with all requirements and specifications stated in the IFB. • The vendor must provide firm, fixed pricing for all services and equipment. • The vendor must provide a list of proposed items and selling prices. • The vendor must provide a plan for refunds and customer service.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Ethel Kitchell(Purchasing Coordinator)

[email protected]

(816) 407-3633

Key dates

Opened
2/27/2026
Questions due
3/13/2026
Closes
3/24/2026
Duration
1 year, with the possibility of four one-year renewals

Last updated

Details

Type
Invitation for Bid
Industry
Food and Beverage Services
NAICS
454210
Solicitation №
41-26

Budget estimate

$10,000 – $50,000

The budget for this opportunity is likely to be a percentage of the gross receipts from the vending machines, with a minimum guaranteed amount. The exact budget will depend on the pricing and commission rates proposed by the vendor, as well as the actual sales generated by the vending machines. Based on industry standards, the commission rate for vending machine operators can range from 20% to 50% of gross sales. Assuming an average commission rate of 30%, and estimated annual sales of $100,000, the budget to the vendor could be around $30,000 per year, with a minimum guaranteed amount of $10,000 per year. However, these are rough estimates and the actual budget could be higher or lower, depending on various factors such as the number of vending machines, the types of products sold, and the sales volume.

AI estimate from the solicitation

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