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  5. ›RFP 117-26 Workforce Scheduling & HOS Compliance Software…

Massachusetts Bay Transportation Authority·Massachusetts

RFP 117-26 Workforce Scheduling & HOS Compliance Software and Implementation Support Services

Closes 10/13/2026$5M – $20MRequest for Proposal
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Description

The MBTA seeks a configurable, cloud‑based SaaS platform that enables comprehensive workforce scheduling, Hours‑of‑Service (HOS) compliance, and associated implementation services. The solution must support shift scheduling, overtime, fatigue management, maintenance crew dispatch, mobile self‑service, and robust reporting while integrating with existing MBTA systems such as PeopleSoft, TimeClock Plus, Outlook, and LMS tools. The contract includes a five‑year subscription term with two optional two‑year extensions, and requires full implementation, data conversion, training, go‑live support, and ongoing SaaS maintenance. • Provide a configurable COTS SaaS workforce‑scheduling and HOS compliance system (no custom development required). • Deliver implementation services: project management, configuration, data migration, testing, training, and post‑go‑live support. • Integrate with MBTA’s HR, payroll, maintenance, and communication platforms; meet extensive security, accessibility (WCAG 2.1 AA), and insurance requirements.

Attached files

Contact

Kate Randall(Purchaser)

[email protected]

Key dates

Opened
9/1/2026
Questions due
9/18/2026
Pre-bid meeting
9/8/2026
Closes
10/13/2026
Projected award
12/1/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
BD-27-1206-40000-40000-132456

Budget estimate

$5,000,000 – $20,000,000

Based on the scope—SaaS subscription for roughly 2,100 end‑users, extensive configuration, data conversion, training, and multi‑year support—the total contract value is likely in the low‑to‑mid double‑digit millions. Assuming an annual SaaS fee of $1–2 million plus implementation services of $2–4 million, a five‑year base term would range from $7 million to $14 million, with optional extensions pushing the ceiling toward $20 million.

AI estimate from the solicitation

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