Catering Services for the Fourth of July Ball June 20, 2026

The Town of Bristol is seeking bids for catering services for the Bristol Fourth of July Ball 2026, a black-tie formal sit-down event for up to 250 people. The event will be held on June 20, 2026, at the Hereshoff Marine Museum in Bristol, RI. The successful bidder will provide all necessary materials and services, including food, beverages, rentals, staff, and equipment. The bid must include responses to the minimum bid specifications, which include menu requirements, all-inclusive quote, and additional inclusions. The bid will be awarded based on the lowest evaluated bid price, and the committee reserves the right to negotiate final contract terms with the selected bidder. • The event will be held from 5:30 PM to 10:30 PM. • The menu will include crudites and grazing tables, passed hor d'oeuvres, salad course, entree course, and dessert course. • The bid must include all necessary rentals, equipment, and staff. • The bid must include all costs, including gratuity and administrative fees. • The bidder must provide a certificate of insurance naming the Town of Bristol as an additional insured.