Basic Inspection of Terminals (BIT) Inspection Services

The City of Pasadena is seeking a qualified vendor to provide onsite California Highway Patrol (CHP) Basic Inspection of Terminals (BIT) inspection services for City-owned commercial vehicles subject to CHP BIT Program requirements. The selected vendor shall provide BIT inspection services throughout Fiscal Year 2027. The scope of work includes conducting inspections in accordance with applicable California Vehicle Code requirements and CHP regulations, identifying vehicle safety deficiencies and maintenance concerns, documenting inspection findings, and providing written inspection reports acceptable for CHP BIT compliance records. The vendor must possess all licenses, registrations, certifications, and permits necessary to perform the services described in this solicitation and demonstrate experience providing similar services to municipal, governmental, transit, utility, commercial, or other fleet operations. Some key points to consider: • The City operates a fleet of approximately 1,100 vehicles and equipment units used to support municipal operations. • Certain City-owned commercial vehicles are subject to the CHP BIT Program. • The BIT Program is a vehicle safety oversight program administered by CHP to ensure commercial vehicles are systematically inspected, maintained, and operated in a safe condition. • The contractor shall provide all labor, transportation, tools, equipment, and documentation necessary to perform the services described in this solicitation. • The contractor shall perform inspections at City facilities unless otherwise authorized by the City. • Services shall primarily be performed at City of Pasadena – City Yards, 323 W. Mountain Street, Pasadena, CA 91103. • The City reserves the right to designate an alternate service location within the City of Pasadena limits at no additional cost. • The contractor shall coordinate service times with the City in advance. • The City reserves the right to change any part of these Instructions to Proposers and Specifications any time prior to Deadline for Submissions. • The City may require whatever evidence is deemed necessary relative to the bidder or proposer financial stability and ability to complete this project. • The City reserves the right to request further information from the bidder or proposer, either in writing or orally, to establish any stated qualifications. • The City reserves the right to solely judge the bidder or proposer representations, and to solely determine whether the bidder or proposer is qualified to undertake the project pursuant to the criteria set forth herein.