Description
This Quick‑Quote solicitation seeks a qualified vendor to provide full‑service document scanning and electronic record‑retention for the Alabama Statewide Records Board (ASRB). The contractor will be responsible for converting paper records into searchable digital files, applying the State’s retention schedule, and delivering the completed electronic repository in a format compatible with the FileBound system.
• Scan, index, and quality‑check all physical documents supplied by ASRB.
• Apply appropriate metadata and retention classifications per Alabama record‑keeping statutes.
• Deliver final electronic files securely to the State’s FileBound platform, ensuring data integrity and accessibility.
• Provide any required hardware, software licenses, and on‑site support during the transition period.
• Meet all statutory compliance requirements, including E‑Verify for any staff employed on‑site.