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City of Beaumont·Texas

Tri-Annual Contract for Temporary Event Staff

Closes 12/11/2025$600k – $1.5MInvitation for Bid
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Description

The City of Beaumont is seeking a qualified Full-Service Staffing Agency to provide temporary personnel for the Events Services Department. The contractor will be required to provide event staff, including ticket takers, ushers, and other support staff, for various events held at city facilities. The contract will be for a period of three years, with the option to renew for two additional one-year terms. The contractor will be required to provide coverage for all employees providing services on the project, and to comply with all applicable laws and regulations. Some key responsibilities of the event staff include: • Greeting patrons with a smile and cheerful attitude • Providing assistance to patrons with special needs • Advising patrons of the locations of the nearest exit, restroom, elevator, water fountain, concession stand, etc. • Assisting patrons in wheelchairs, walkers, etc. • Verifying ticket date and time for multi-performance events • Tearing tickets at the perforation and keeping the small end with the letter or numeric code on it • Providing relief personnel for anyone who needs a lunch break, rest break, etc. The City of Beaumont is an equal opportunity employer, and the successful bidder will be required to comply with all applicable laws and regulations, including those related to employment and labor.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Dwayne Oxner(Buyer II)

[email protected]

(409) 880-3175

Key dates

Opened
11/19/2025
Questions due
12/4/2025
Pre-bid meeting
12/3/2025Mandatory
Closes
12/11/2025
Duration
3 years

Last updated

Details

Type
Invitation for Bid
Industry
Event Services
NAICS
561320
Solicitation №
DF1026-05

Budget estimate

$600,000 – $1,500,000

The budget for this contract is estimated to be between $200,000 and $500,000 per year, depending on the number of events and the number of staff required. The total budget for the three-year contract period could be between $600,000 and $1,500,000. This estimate is based on the assumption that the contractor will provide a significant number of staff for a variety of events, including concerts, festivals, and sporting events. The actual budget could be higher or lower, depending on the specific requirements of the City of Beaumont and the number of events held during the contract period.

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