Description
The Department of Veterans Affairs is seeking a qualified contractor to provide comprehensive HVAC preventive maintenance, routine parts replacement, non‑routine repairs, and 24/7 emergency response for the Hampton VA Medical Center. The contract is firm‑fixed‑price, multi‑year (base period 10/1/2026‑9/30/2027 with up to four one‑year options) and includes a $300,000 annual ceiling for non‑routine repairs. The contractor must supply all labor, tools, parts, and documentation, maintain a stocked inventory of spare parts, and respond to emergency calls within 30 minutes and be on‑site within two hours. All work exceeding a $2,500 per‑incident threshold requires prior approval and a detailed cost proposal. The award value is estimated at roughly $19 million.
• Preventive maintenance performed per manufacturer schedules for all listed HVAC and pneumatic equipment.
• Routine parts and consumables supplied at no charge to the Government.
• Emergency repair response 24/7 with defined response times.
• Annual non‑routine repair ceiling of $300 K; any work above $2,500 per incident must be pre‑approved.
• Contractor must develop and submit a detailed Maintenance & Service Plan for approval.
• Options to extend the contract through 2031, each option one year.
• All invoices submitted electronically; payments made per Prompt Payment Act.