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City of Denton·Texas

Vending Machine Services

Closes 12/3/2025$500k – $2MRequest for Proposal
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Description

The City of Denton is seeking proposals from vendors to provide vending machine and micro market services for various city facilities. The vendor will be responsible for installing, maintaining, and restocking machines with a variety of snacks and beverages. The contract will be for a period of one year, with the option to renew for an additional four years. The city is looking for a vendor that can provide high-quality products, reliable service, and competitive pricing. Some key requirements include providing new or reconditioned machines, offering a variety of products, and providing monthly reports and commission payments. • The vendor must provide machines free of charge with no lease or monthly charges. • The vendor must provide a written procedure for refunds and a plan for handling reporting issues with the machines. • The vendor must provide a list of all products available for sale per machine per location. • The vendor must provide thorough and continual sanitation of all equipment. • The city will provide electricity, lighting, heating, and air conditioning for the designated premises.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Christina Dormady(Purchasing Staff)

[email protected]

(940) 349-7100

Key dates

Opened
11/13/2025
Questions due
11/26/2025
Closes
12/3/2025
Duration
1 year, with the option to renew for an additional 4 years

Last updated

Details

Type
Request for Proposal
Industry
Food and Beverage Services
NAICS
454210
Solicitation №
8959

Budget estimate

$500,000 – $2,000,000

The budget for this contract is likely to be substantial, given the number of facilities and machines involved. However, the exact amount is not specified in the document. Based on the requirements and the scope of work, a rough estimate could be in the range of $500,000 to $2,000,000 per year, depending on the number of machines, the variety of products, and the commission rates. The city's budget for this contract is not specified, but the vendor's experience, qualifications, and pricing will be key factors in determining the award.

AI estimate from the solicitation

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