UD BOE Maintenance Contract - HVAC

Upper Deerfield Township Board of Education is seeking a qualified contractor to provide on‑call preventive maintenance, repair, and emergency service for all HVAC/R equipment across its school facilities. The contract is a time‑and‑materials agreement with fixed hourly labor rates, a single markup or discount on parts, and a mandatory one‑hour response time for service calls. The base term runs from May 1 2026 through June 30 2027 with optional extensions up to two additional years. Bidders must submit sealed paper bids by the deadline, provide extensive bonding, insurance, and pre‑qualification documentation, and comply with New Jersey public‑works statutes and prevailing‑wage rules. • Scope covers all HVAC/R systems (boilers, chillers, VAV, split‑systems, ductless, radiant, controls, etc.) on a 24/7 on‑call basis. • Labor must be staffed with qualified journeymen and apprentices; separate hourly rates for normal and after‑hours work are required. • Contractor must supply parts at actual cost with a single markup/discount, meet a 1‑hour response window, and furnish a 10 % bid bond (max $20k) plus a 100 % performance bond (estimated $850k‑$3.5M). • Extensive pre‑qualification (NJ DPMC registration, insurance, certifications, non‑collusion affidavits, prevailing‑wage compliance, etc.) is mandatory. • Bids are evaluated on lowest responsible bid; no electronic submissions are accepted.