RFI # 26-002 Contract Management Software

Daytona State College is seeking information and industry insights on contract management software to support the College's procurement, legal, and administrative operations. The College is looking for a solution that can centralize contract storage and access, streamline contract creation, review, approval, and execution, enhance compliance and audit capabilities, and improve visibility into contract performance and renewal timelines. The solution should also integrate with the College's existing Microsoft 365 infrastructure. • The College is seeking information from qualified vendors regarding contract management software solutions. • The College currently does not utilize a dedicated contract management system and is exploring options to improve the lifecycle management of contracts. • The College has approximately 23,000 students and seven instructional sites. • The College is looking for a solution that can provide draft and templating tools, version control and document history, automated workflows for review and approval, notifications and reminders for key dates, role-based access controls, and internal and external collaboration tools. • The College is also looking for a solution that can provide audit trails for all user actions, document retention policies that are customizable, and support for public sector procurement compliance.