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City of St. Petersburg·Florida

Pension Management Software

Closes 5/26/2026$500k – $2MRequest for Proposal
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Description

The City of St. Petersburg is seeking a Pension Administration and Management system with a fully SaaS Cloud-based solution to replace a legacy system. The proposed solution must deliver comprehensive, end-to-end pension administration capabilities designed to ensure accurate processing, regulatory compliance, and a high-quality experience for members, retirees, beneficiaries, and plan sponsors. The system should have the ability to import data from the City's HRMS system, create records for first-time hires, close pensioner accounts upon date of death, and export data to third-party vendors. The system should also have a member self-service portal, allow for automated upcoming event notifications, and have ad-hoc reporting capabilities. Some key features of the system include: * Activity Processing and Tracking * Member Maintenance * Eligibility and Enrollment * Benefit Estimates and Calculations * Active Death Benefit Calculation and Processing * Retiree Death Processing * Termination Processing * Retirement Processing * Disability Application Process * Employee Contribution Processing * Communications/Document Management * Reporting * Tech Support * Monthly Pension Payroll * Tax Reporting * Third Party DROP Administration * Member Self-Service.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Erika Langhans(Procurement Analyst)

[email protected]

(727) 892-5652

Key dates

Opened
4/10/2026
Questions due
5/6/2026
Closes
5/26/2026
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
511210
Solicitation №
RFP- 26 - 194

Budget estimate

$500,000 – $2,000,000

Based on the scope of work and the requirements of the project, the estimated budget for this opportunity could be in the range of $500,000 to $2,000,000. This estimate is based on the assumption that the City will be looking for a comprehensive software solution that can handle all aspects of pension administration, including member maintenance, benefit calculations, and reporting. The actual budget could be higher or lower, depending on the specific requirements of the City and the proposals submitted by vendors. Factors that could influence the budget include the complexity of the software solution, the level of customization required, and the number of users who will be using the system.

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