On-Call Heating, Ventilation, and Air Conditioning Services

This contract provides Sedgwick County, Kansas with on‑call HVAC services for all county facilities. The agreement is a multi‑vendor IDIQ that allows the County to call any of the four awarded firms for emergency, preventive, and repair work on heating, ventilation, and air‑conditioning systems, with 24/7 coverage and defined response times. Labor rates are set hourly (business and after‑hours) and material costs are reimbursed on a cost‑plus percent basis. The contract runs for one year with two optional one‑year extensions, giving the County flexibility to maintain its building systems without a fixed budget ceiling. • Scope includes emergency response (≤ 2 hours), preventive maintenance, equipment repair/replacement, refrigerant management, and safety compliance. • Pricing is a hybrid cost‑plus for materials and hourly labor rates (foreman/journeyman, apprentice, helper/laborer) plus a flat service‑call fee. • Four vendors are awarded under an IDIQ framework, enabling the County to select the most appropriate contractor for each service call.