BOE Vehicle Rental for Staff Transport

The Cuyahoga County Board of Elections issued an informal Request for Bid (RFB) to rent two passenger‑capacity vehicles (minivans or full‑size SUVs) for staff transportation during the November 2024 General Election. Vendors were to submit an Excel bid form quoting either five separate short‑term rental windows or a single continuous long‑term rental, with all‑inclusive pricing (excluding sales tax) and unlimited mileage, delivering the vehicles with full fuel tanks. The award was made on the basis of the lowest total price, with payment terms of Net 30. No budget ceiling was disclosed, and the solicitation required vendors to meet insurance minimums and accept the Board’s tax‑exempt status. • Scope: Rental of two vehicles for five election‑related windows (or one continuous window). • Evaluation: Lowest total cost (“lowest & best”) after complying with vehicle‑capacity, mileage, and fuel requirements. • Financials: Awarded amounts total $10,400 (line 1 $5,400 + line 2 $5,000); payment Net 30, tax‑exempt pricing.