HVAC Preventive Maintenance and Repair and Recommendation

This contract provides three years of comprehensive HVAC preventive maintenance, repair, and support services for five school facilities in the Hopkinton Public Schools district. The incumbent vendor, ARC Mechanical, will deliver bi‑annual preventive maintenance, 24/7 emergency response (within two hours), parts replacement with a 10 % markup, and energy‑conservation assistance. The agreement is a firm‑fixed‑price arrangement with annual rates and requires a 5 % bid bond and a 100 % performance bond. The work must be performed by a minimum of ten full‑time, locally based HVAC mechanics, all holding appropriate licenses and background clearances. Key deliverables include scheduled maintenance tasks, emergency repairs, detailed reporting, and compliance with Massachusetts prevailing‑wage requirements. • Scope covers five schools: Marathon Elementary, Elmwood Elementary, Hopkins School, Hopkinton Middle School, and Hopkinton High School. • Contractor must maintain on‑site inventory of parts and provide 24/7 emergency service with ≤ 2‑hour response. • Contract value is $220,200 for the three‑year term, with annual rates to be submitted separately.