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  5. ›RFP Video Production for the Athletics Department - 2023

Awarded contract·Wayne State University·Michigan

RFP Video Production for the Athletics Department - 2023

Won by The Prep$500kSingle Award
Contract source

Awarded vendors

  • The Prep

Description

This contract awards a two‑year video‑production services agreement to “The Prep” for Wayne State University’s Athletics Department. The vendor must provide full‑service, multi‑camera, live‑streaming and highlight‑package production for football, basketball, and a variety of other varsity sports, delivering broadcast‑quality video (1080p × 1920, 60 fps) and post‑game highlight reels within one hour of each event. All production staff, equipment, and technology are to be supplied by the vendor, with the university furnishing only the radio audio feed and handling on‑air talent. The contract includes mandatory attendance at a pre‑proposal meeting, a per‑game cost schedule, insurance requirements, quarterly M/W/DVBE reporting, and a net‑30 payment schedule. The agreement runs from September 1 2023 to September 30 2025, with an option for two additional one‑year extensions.

Attached files

Key dates

Bids closed
8/14/2023
Contract modified
8/11/2023
Starts
9/1/2023
Ends
9/30/2025Renews
Duration
2 years

Last updated

Details

Award type
Single Award
Procurement
Full and Open Competition
Industry
Broadcasting and Media
NAICS
512110

Contract value

$500,000

The contract covers video production for multiple sports over two seasons. Assuming an average per‑game cost of $4,000 (varying by sport) and roughly 100–110 games across football, basketball, volleyball, swim & dive, baseball, softball, and tennis, total direct production costs would be around $400,000–$440,000. Adding overhead for staffing, equipment, insurance, and administrative fees (≈10‑15 % of direct costs) pushes the estimate to roughly $500,000. This ballpark figure accounts for the two‑year term, per‑game invoicing, and the optional renewal periods.

AI estimate from the award documents

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