Description
The County’s Division of Children and Family Services is seeking a single‑event vendor to host and staff a “Foster Parent Night Out” celebration in May 2025. The scope requires a private venue for roughly 120 guests, full catering (appetizers, dinner, beverages), on‑site staff for setup, service, and breakdown, audio‑visual equipment, and interactive gaming/entertainment such as bowling or arcade games. The contractor must also provide parking with handicap access and designate space for county materials. All bidders must register in the Cuyahoga County Infor Supplier Portal, submit a W‑9, workers’ compensation certificate, and a comprehensive Certificate of Insurance that includes high‑limit CGL, auto liability, umbrella coverage, and additional‑insured language naming the County. The bid window is seven days (March 18‑25 2025). No budget or award amount is disclosed, and the contract is a one‑time, fixed‑scope event with no renewal provisions.
• Venue rental, catering, staffing, AV, and entertainment for a 120‑person event.
• Mandatory insurance: $1 M per‑accident employer liability, $2 M CGL aggregate, $1 M auto liability, $2 M umbrella, plus waiver of subrogation.
• Submission via InFor Strategic Sourcing system or email; all documents due by March 25, 2025.