Parks HVAC Services On-Call - Prevailing Wages

This contract provides on‑call heating, ventilation, and air‑conditioning (HVAC) services for the City of Spokane Parks facilities, covering both emergency and non‑emergency calls under prevailing‑wage requirements. The City estimates 20 two‑hour service calls per year (≈ 40 hours), with 20 % classified as emergency. Pricing is based on hourly labor rates that vary by time of day, day of week, and federal holidays, plus fixed fees for mobilization, truck usage, and ancillary services such as welding or refrigerant recovery. The award was made to Pro Mechancial Services, which submitted the lowest estimated total cost (≈ $8 k). The contract is a unit‑price/on‑call arrangement with no minimum service guarantee; payment is made only for actual work performed. • Scope: On‑call HVAC maintenance/repair for park venues (emergency ≤4 hr response, non‑emergency ≤24 hr). • Rate Structure: Straight‑time, overtime, emergency, and holiday rates; truck charge $115 per 8 hr onsite; additional fees for welding, refrigerant recovery, etc. • Financial Limits: Not‑to‑exceed $50,000 for the base year; estimated annual cost for the awarded vendor ≈ $8,000 (including 9.1 % tax).