Description
The Coldwater Community Schools district is seeking a qualified contractor to provide a complete, turnkey upgrade of the gymnasium audio system at Coldwater High School. The scope includes removal of existing loudspeakers and control equipment, design, furnishing, installation, programming, testing, on‑site training, one‑year remote support, and a one‑year parts‑and‑labor warranty. All labor, materials, freight, permits, and disposal of old equipment are required. A mandatory pre‑proposal site walk‑through will be held, and proposals must be sealed and submitted by the deadline. Evaluation will be based on price (40%) and technical compliance, experience, warranty/support, and references.
• Location: 275 North Fremont St., Coldwater, MI 49036
• Mandatory pre‑proposal meeting & site walk‑through: Oct 15, 2026 (10 a.m.)
• Questions due: Oct 19, 2026 (4 p.m.)
• Proposal deadline: Oct 21, 2026 (10 a.m.) – sealed, marked “CHS GYM AUDIO SYSTEM UPGRADE RFP”
• Anticipated award: Oct 26, 2026; contract execution: Oct 27, 2026
• Project completion (final acceptance): Jan 4, 2027
• Required deliverables: full system design, equipment list, installation, testing, training, one‑year support, warranty, insurance, certifications, and familial disclosure affidavit.
• Evaluation weighting: 40 % price, 25 % technical compliance, 15 % experience, 10 % warranty/support, 10 % references.
• Insurance minimums: $2 M general liability aggregate, $1 M per occurrence, $500 k employer’s liability, workers’ comp per MI law, etc.