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University of Iowa·Iowa

Automated Rental / Lending Locker Solution

Closes 4/7/2026$100k – $500kRequest for Proposal
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Description

The University of Iowa is seeking a turnkey automated lending locker solution to support a lending process. The solution should accommodate 6 differently sized compartments within a bank, with flexibility to mix and match sizes across banks, and be scalable to multiple locations/campuses and centrally manageable. The solution should include a browser-based administrative dashboard, role-based access control, single sign-on, real-time monitoring, and a documented REST API. The supplier should provide installation, configuration, and commissioning services, training for administrators and operators, documentation, and defined support SLAs and warranty coverage. Key considerations include system availability and uptime, user transaction response times, locker door actuation success rates, and security and compliance with FERPA and ADA requirements. • The University is looking for a versatile and integrated solution that combines automated locker hardware with robust inventory management software. • The solution should support a wide range of lending use compartments while enabling easy user access, streamlined administration, and insightful analytics. • The University prefers a solution with a modular and scalable design to support additional locker banks and locations in the future. • The supplier should provide a detailed description of their customer service capabilities, including hours of availability, average wait time, customer satisfaction, escalation process, and availability for holidays and off-hours. • The supplier should also describe their sustainability efforts and how they contribute to environmentally sustainable practices.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Traci Miller(Purchasing Contact)

[email protected]

(319) 467-1247

Key dates

Opened
3/19/2026
Questions due
3/26/2026
Closes
4/7/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
RFP 18579 Addendum 1

Budget estimate

$100,000 – $500,000

The estimated budget for this opportunity is between $100,000 and $500,000. This estimate is based on the complexity of the project, the requirements for hardware and software components, and the need for installation, configuration, and ongoing support. The University's budget for similar projects in the past has ranged from $50,000 to $1 million. However, the specific requirements of this project, including the need for a scalable and integrated solution, suggest that the budget is likely to be on the higher end of this range. Factors that may influence the likely payment range include the number of locations and campuses that need to be supported, the complexity of the software and hardware components, and the level of customization required.

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