Electronic Health Records (EHR) and Data Management Platform for Children and Youth Behavioral Health Initiative (CYBHI) Fee‑Schedule Use

The County seeks a cloud‑based, HIPAA‑compliant SaaS electronic health records and data‑management platform to support the Children and Youth Behavioral Health Initiative (CYBHI). The solution must integrate daily with the Aeries Student Information System, support fee‑schedule billing, provide configurable clinical workflows, and deliver robust reporting and analytics for approximately 2,000 students, 45 providers, and at least 50 concurrent users. The vendor will implement, configure, train staff (July‑Sept 2026), and support go‑live in August 2026, with a 1‑year base contract and up to four one‑year renewals. • Cloud‑based COTS SaaS EHR that meets HIPAA, FERPA, and SOC‑2/HITRUST standards. • Daily data exchange with Aeries SIS; full FHIR/HL7 interoperability; export in CSV, JSON, XML. • Training, implementation, and ongoing support for a mid‑scale deployment (≈30 schools, ~2,000 students). • Fee‑schedule billing integration, claims submission, and reimbursement tracking for CYBHI services. • Contract term: 1‑year initial term, renewable up to five years total, with optional services priced separately.