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City of Denton·Texas

HVAC Services

Closes 1/14/2026$500k – $2MRequest for Proposal
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Description

The City of Denton is seeking a vendor to provide HVAC services for various City buildings on an as-needed basis. The selected vendor will be responsible for providing all labor, materials, tools, equipment, and supervision for HVAC services, including new installation, removal, service, and repairs. The vendor must have a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients. The scope of work includes field investigation, review of material and labor options, preventive maintenance, installation of new services, troubleshooting and repair, and removal and disposal of equipment. The vendor must also comply with all applicable laws, regulations, and policies, including safety standards and environmental regulations. Some key requirements for the vendor include: • Having a Class A HVAC License holder through the State of Texas • Being a Trane dealer, or able to obtain Trane equipment and provide warranty through Trane • Having the ability to service/replace/install units up to 180 tons • Having a controlled substance testing policy for technicians and assistants • Having staff pass background checks as required for secure City areas The City of Denton reserves the right to award a contract or contracts to various respondents by line item, section(s), or by entire proposal, whichever is most advantageous or provides the "best value" to the City.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Crystal Westbrook(Contract Manager)

[email protected]

(940) 349-7100 x7172

Key dates

Opened
12/19/2025
Questions due
1/7/2026
Closes
1/14/2026

Last updated

Details

Type
Request for Proposal
Industry
Construction
NAICS
238220
Solicitation №
8982 Addendum 1

Budget estimate

$500,000 – $2,000,000

The budget amount for this opportunity is not explicitly stated in the document. However, based on the scope of work, it can be estimated that the contract value will depend on the frequency and type of HVAC services required by the City of Denton. Considering the City's requirements for preventive maintenance, repairs, and new installations, the contract value could range from $500,000 to $2,000,000 per year, depending on the vendor's pricing and the City's needs. Factors that may influence the likely payment range include the number of City buildings requiring HVAC services, the type and frequency of services needed, and the vendor's labor and material costs.

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