Description
The Government Publishing Office is seeking a qualified contractor to digitize roughly 125,000 pages of paper records for the U.S. Department of Transportation. The work includes physical handling of boxes, disassembly of staple‑bound items (without cutting books apart), high‑resolution scanning (300 ppi minimum, 600 dpi for fine detail), 16‑bit CMYK color, OCR‑searchable PDF output with no compression, and return of all originals. All scanning must be performed within a 100‑mile radius of Washington, DC, with strict PII protection, on‑site waste shredding, and adherence to GPO quality‑assurance standards. Deliverables are multi‑page PDFs on thumb‑drives, digital samples during production, and same‑day distribution notices.
• Approximately 125 k pages (≈ 43 cartons) released in batches, with optional per‑page rates for additional pages.
• Scanning specs: 300 ppi (600 dpi for small text), 16‑bit, CMYK, searchable PDF, deskew & despeckle.
• Security: production facility must be within 100 mi of DC; no subcontracting; PII handling and immediate breach notification required.
• Delivery: thumb‑drives to 1200 New Jersey Ave SE, Washington, DC 20590; original material returned after scanning.
• Timeline: material available 06/22/2026, final delivery due 10/01/2026; quote deadline 06/18/2026.