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California Department of State Hospitals·California

HVAC Maint and Repair Services 25-42005-000

Closes 4/30/2026$80k – $120kInvitation for Bid
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Description

The California Department of State Hospitals (DSH) in Napa is seeking a qualified contractor to provide full‑service HVAC maintenance, repair, and building‑automation‑system (BAS) support for five hospital buildings (144, 195, 196, 198, 200). The work includes preventive maintenance, emergency 24/7 repairs, parts replacement (with a 15 % markup cap), and a three‑month workmanship warranty. A mandatory bidder’s conference/ site‑visit is required, and all bidders must be DIR‑registered, hold a C‑20 HVAC contractor license, EPA Section 608 certification, and a Honeywell Controls Integrator certification. The contract is a fixed‑price three‑year agreement with a total ceiling of roughly $100,000. • Scope covers HVAC equipment (heat pumps, AHUs, condensers, pumps, etc.) and Honeywell Tridium Webs BAS. • Mandatory on‑site conference on April 14, 2026; bids due April 30, 2026 (sealed). • Contractor must post a $400 key deposit, meet a 4‑hour emergency response window, and provide annual safety‑training (cost billed to DSH).

Attached files

Contact

Ashley Davis

[email protected]

Key dates

Opened
3/27/2026
Questions due
4/16/2026
Pre-bid meeting
4/14/2026Mandatory
Site visit
4/14/2026Mandatory
Closes
4/30/2026
Projected award
5/7/2026
Duration
3 years

Last updated

Details

Type
Invitation for Bid
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
25-42005-000

Budget estimate

$80,000 – $120,000

The addendum lists a total contract ceiling of approximately $100,000 spread over three fiscal years. Assuming the awarded bidder prices at or near the ceiling, the expected earnings would be around $100K for the three‑year term. However, if the bidder submits a competitive low price or the State awards a discount after small‑business/DVBE preferences, the final amount could be lower (≈ $80K). Conversely, if the bidder includes optional services or higher hourly rates for unforeseen labor, the amount could rise toward $120K. Therefore a reasonable range is $80,000 – $120,000 over the life of the contract.

AI estimate from the solicitation

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